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How can I make a group booking?

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In FlexWhere, you can make a group reservation if you have the role of Admin, Manager or Desk planner. Making a group reservation can be done through FlexWhere for Desktop and through the Web browser and can always be done 365 days in advance.

There may be more or fewer invitees than the number of selected workstations or parking spaces. E-mail addresses, which are not known in FlexWhere, can also be added. All invitees will receive an email about this with the location and time.

Group bookings can be made in the following three ways:

  1. Open FlexWhere for Desktop or navigate to the FlexWhere environment via the Web browser (https://.flexwhere.com);
  2. When using the Web browser, you must first log in briefly (see top right of screen);
  3. Select the correct location;
  4. Go to the correct floor;
  5. Click and drag the mouse over the workstations you want to reserve;
  6. Give the booking a recognisable name;
  7. Select the time the reservation goes into effect;
  8. Indicate whether you want this as a repeated booking;
  9. Add names or email addresses to notify people of this group reservation via email.
  10. Click on ‘book’.
  1. Open FlexWhere for Desktop or navigate to the FlexWhere environment via the Web browser (https://.flexwhere.com);
  2. When using the Web browser, you must first log in briefly (see top right of screen);
  3. Select the correct location;
  4. Go to the correct floor;
  5. Right-click on the workstation you want to reserve;
  6. Give the booking a recognisable name;
  7. Select the time the reservation goes into effect;
  8. Indicate whether you want this as a repeated booking;
  9. Add names or email addresses to notify people of this group reservation via email.
  10. Click on ‘book’.
  1. Open FlexWhere for Desktop or navigate to the FlexWhere environment via the Web browser (https://.flexwhere.com);
  2. When using the Web browser, you must first log in briefly (see top right of screen);
  3. Select the correct location;
  4. Go to the correct floor;
  5. Press the Control button and select the workstation(s) you want to reserve;
  6. Give the booking a recognisable name;
  7. Select the time the reservation goes into effect;
  8. Indicate whether you want this as a repeated booking;
  9. Add names or email addresses to notify people of this group reservation via email.
  10. Click on ‘book’.

Note: If you want to cancel a group reservation, go to “My Reservations. Here you see an overview of all your reservations. Here you can cancel your reservations.

Also read: How do I add a Desk Planner?

Updated on 03-11-2023

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