Book desks for the whole team

Due to the corona measures, we still work at home. Yet there will come a time when employees will return to the office and work there more often. For example, to work more closely together on a project or assignment. To ensure that this runs smoothly, we are introducing group booking.

Working from home is here to stay, even after corona. from research from Tilburg University it appears that most office workers in the EU see more advantages than disadvantages in working from home. Many office workers do miss the interaction with their direct colleagues. In that case, the new group booking can offer a solution.

Name the group workspots

In FlexWhere, it is already possible to book a workspot . Now you can also book several places for a team. It is very easy. Click on multiple workstations, give the group a name, for example ‘Project team Back to Office’ and set a time and date. Is the booking one-off or does it have to be repeated? That can also be set. Then you inform about the booking to the members of the project team.

It is possible that a place has already been booked by an employee who is not on the team. Then contact the employee so that he or she can change his or her booking. It is not possible to cancel this booking yourself.

Who will be a desk planner?

Not everyone can book multiple workspots just like that. That is reserved for admins and managers. We understand that they are not always the best person to make the bookings. That is why we are introducing a new role within FlexWhere: the Desk Planner.

Every employee can be appointed as desk planner via the Control Centre. We expect that, in particular, desk clerks, (department) secretaries and team leaders will be given this role. Who gets to become a desk planner is entirely up to the organisation. It is even possible to give all employees that role. There is no limit to the number of desk planners.

Group bookings enable your organisation to deal even better with workspots and teams.